A Need for Change
The initiative to improve the Special Pricing Authorization (SPA) process has been an ongoing endeavor with support from more than 92 industry volunteers representing 28 different companies. We're always looking for new ways to improve the process, provide update best practices and to generally help your company run better!
The ideal situation is one in which both the distributor's and manufacturer's ERP systems communicate seamlessly. This allows for the timely and accurate exchange of data, removing human intervention, reducing errors, and increasing efficiency and effectiveness.
The four strategic goals of improving the SPA process are to:
- Standardize industry terminology
- Standardize the format of SPAs
- Automate SPA transmission and processing
- Prevent common discrepancies
SPA tools and resources include the addition of an Accreditation Program to recognize manufacturers who have implemented the SPA recommended best practices, as well as the addition of the NAED SPA Exchange Program between distributor and manufacturer SPA personnel.
SPA Tools You Can Use
All of the resources listed below can be downloaded and used by distributors and manufacturers to make the SPA claim filing process more efficient and cost effective.
Industry Standards for Data Formatting
IDEA's Industry Standards Committee developed the standards for formatting data in the EDI and Flat File format . These standards are:
- To file SPA claims electronically, Distributors submit an EDIPro 844.
- Electronic SPA credits are sent by Manufacturers with an EDIPro 849.
- Electronic quotations, including SPA, are sent by Manufacturers with an EDIPro 845.
NAED’s SPA Software Integration
The following leading industry software providers have incorporated NAED's SPA Recommended Best Practices into standard software releases
- Epicor Acclaim
- Epicor Array
- Epicor Eclipse
- Epicor Prophet 21
- SAP Wholesale Distribution
- Ximple Solutions
Don’t see your software vendor listed above? Contact NAED Member Services
or call 1-888-791-2512 to see how you can get your software vendor to
integrate the SPA Recommended Best Practices into their products.